Applicant and Candidate Privacy PolicyThis Applicant and Candidate Privacy Policy (“policy”) explains what information Moda Operandi, Inc. (together with its subsidiaries and affiliates, “Moda”, “we”, or “our”) may collect during our application and recruitment process, why we collect it, how we use that information, and how to access and update that information.Please note that your use of any recruitment tools and services are governed by any applicable terms and privacy policies, as well as our general PRIVACY POLICY.
Information We Collect:This policy covers the information you share with us and/or which may be acquired or produced by us or on our behalf during the application or recruitment process, including:
  • Your name, address, email address, telephone number, and other contact information;
  • Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education, transcripts, or other information you provide to us in support of an application and/or the application and recruitment process;
  • Information from interviews and phone-screenings you may have, if any;
  • Details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences;
  • Details of how you heard about the position you are applying for;
  • Any sensitive and/or demographic information obtained during the application or recruitment process such as gender, information about your citizenship and/or nationality, medical or health information and/or your racial or ethnic origin;
  • Reference information and/or information received from background checks (where applicable), including information provided by third parties;
  • Information relating to any previous applications you may have made to Moda and/or any previous employment history with Moda;
  • Information about your background from publicly available sources, including online, that we believe is relevant to your application or a potential future application (e.g. your LinkedIn profile); and/or
  • Information related to any assessment you may take as part of the interview screening process.
How We Use Information We CollectYour information will be used by us for the purposes of carrying out our application and recruitment process, which includes:
  • Assessing your skills, qualifications, and interests against our career opportunities;
  • Verifying your information and carrying out reference checks and/or conducting background checks (where applicable) if you are or may be offered a job;
  • Communications with you about the recruitment process and/or your application(s), including, in appropriate cases, informing you of other potential career opportunities at Moda;
  • Creating and/or submitting reports as required under any local laws and/or regulations, where applicable;
  • Where requested by you and if applicable, assisting you with obtaining an immigration visa or work permit where required;
  • Making improvements to our application and/or recruitment process, including improving diversity in recruitment practices;
  • Complying with applicable laws, regulations, legal processes or enforceable governmental requests; and/or Proactively conducting research about your educational and professional background and skills and contacting you if we think you would be suitable for a role with us.
We will also use your information to protect the rights and property of Moda, our customers, applicants, candidates, employees or the public, as required or permitted by law.If you are offered and accept employment with us, the information collected during the application and recruitment process will become part of your employment record.If EU Data Protection Or UK Data Protection Law Applies To The Processing Of Your Information, Our Legal Basis For Processing Your InformationWe collect and process your information where it is necessary in order to take steps, at your request, prior to our potentially entering into a contract of employment with you.We may also seek your consent to process your personal information in specific circumstances, or process it where necessary to comply with a legal obligation or for purposes connected to legal claims. If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.Who May Have Access To Your Information
  • Your information may be shared with our affiliates, subsidiaries or joint ventures in the United States and in other jurisdictions, in relation to the purposes described above. If you have been referred for a job at Moda by a current Moda employee, we may inform that employee about the progress of your application and let that employee know the outcome of the process. In some cases, if it is identified that you have attended the same university/school or shared the same previous employer during the same period as a current Moda employee we may consult with that employee for feedback on you.
  • We may also use service providers acting on our behalf to perform some of the services described above, including for the purposes of the verification/background checks. These service providers may be located outside the country in which you live or the country where the position you have applied for is located.
  • It may be necessary or advisable for us to disclose your information to external third parties such as to local labor authorities, courts and tribunals, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process.
  • We will also share your personal information with other third parties if we have your consent (for example if you have given us permission to contact your references), or to detect, prevent or otherwise address fraud, security or technical issues, or to protect against harm to the rights, property or safety of Moda, our customers, applicants, candidates, employees or the public or as otherwise required by law.
  • It is your responsibility to obtain consent from your references before providing their personal information to Moda, and you represent and warrant to us that we may contact any such references in the ordinary course of your application and/or hiring process.
We take appropriate steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process.Retention And Updates To Your InformationIf you apply for a job at Moda and your application is unsuccessful (or you withdraw from the process or decline our offer), we will retain your information for a period after your application. We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at Moda and to help us better understand, analyze and improve our recruitment processes.If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.Your Rights In Respect Of Your InformationIn certain countries, you may have certain rights under data protection law. This may include the right to request access or to update your information, request that it be deleted, or object to Moda using it for certain purposes.If you wish to exercise a right of access please contact We will respond to any requests in accordance with applicable law, and so there may be circumstances where we are not able to comply with your request.Changes To This PolicyWe may change this policy from time to time, as posted to this policy on this page. Each version of this policy is identified by its effective date.Last updated: August 30, 2022